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Federal Aviation Administration, DOT
§ 125.405
approved limits. In those cases, an
entry shall be made on the manifest in-
dicating that the center of gravity is
within limits according to a loading
schedule or other approved method:
(6) The registration number of the
airplane;
(7) The origin and destination ; and
(8) Names of passengers.
(b) The pilot in command of an air-
plane for which a load manifest must
be prepared shall carry a copy of the
completed load manifest in the air-
plane to its destination. The certificate
holder shall keep copies of completed
load manifests for at least 30 days at
its principal operations base, or at an-
other location used by it and approved
by the Administrator.
Subpart L—Records and Reports
§ 125.401 Crewmember record.
(a) Each certificate holder shall—
(1) Maintain current records of each
crewmember that show whether or not
that crewmember complies with this
chapter (e.g., proficiency checks, air-
plane qualifications, any required
physical examinations, and flight time
records); and
(2) Record each action taken con-
cerning the release from employment
or physical or professional disqualifica-
tion of any flight crewmember and
keep the record for at least 6 months
thereafter.
(b) Each certificate holder shall
maintain the records required by para-
graph (a) of this section at its principal
operations base, or at another location
used by it and approved by the Admin-
istrator.
(c) Computer record systems ap-
proved by the Administrator may be
used in complying with the require-
ments of paragraph (a) of this section.
§ 125.403 Flight release form.
(a) The flight release may be in any
form but must contain at least the fol-
lowing information concerning each
flight:
(1) Company or organization name.
(2) Make, model, and registration
number of the airplane being used.
(3) Date of flight.
(4) Name and duty assignment of
each crewmember.
(5) Departure airport, destination air-
ports, alternate airports, and route.
(6) Minimum fuel supply (in gallons
or pounds).
(7) A statement of the type of oper-
ation (e.g., IFR, VFR).
(b) The airplane flight release must
contain, or have attached to it, weath-
er reports, available weather forecasts,
or a combination thereof.
§ 125.405 Disposition of load manifest,
flight release, and flight plans.
(a) The pilot in command of an air-
plane shall carry in the airplane to its
destination the original or a signed
copy of the—
(1) Load manifest required by
§ 125.383;
(2) Flight release;
(3) Airworthiness release; and
(4) Flight plan, including route.
(b) If a flight originates at the prin-
cipal operations base of the certificate
holder, it shall retain at that base a
signed copy of each document listed in
paragraph (a) of this section.
(c) Except as provided in paragraph
(d) of this section, if a flight originates
at a place other than the principal op-
erations base of the certificate holder,
the pilot in command (or another per-
son not aboard the airplane who is au-
thorized by the operator) shall, before
or immediately after departure of the
flight, mail signed copies of the docu-
ments listed in paragraph (a) of this
section to the principal operations
base.
(d) If a flight originates at a place
other than the principal operations
base of the certificate holder and there
is at that place a person to manage the
flight departure for the operator who
does not depart on the airplane, signed
copies of the documents listed in para-
graph (a) of this section may be re-
tained at that place for not more than
30 days before being sent to the prin-
cipal operations base of the certificate
holder. However, the documents for a
particular flight need not be further re-
tained at that place or be sent to the
principal operations base, if the origi-
nals or other copies of them have been
previously returned to the principal op-
erations base.
(e) The certificate holder shall:
