704 

14 CFR Ch. I (1–1–24 Edition) 

§ 151.57 

furnish, on due notice, cost informa-
tion in the following cost classifica-
tions: 

(1) Purchase price or value of land. 
(2) Incidental costs of land acquisi-

tion. 

(3) Costs of contract construction. 
(4) Costs of force account construc-

tion. 

(5) Engineering costs of plans and de-

signs. 

(6) Engineering costs of supervision 

and inspection. 

(7) Other administrative costs. 
(b) The sponsor shall obtain and re-

tain in its files for a period of three 
years after the date of the final grant 
payment, documentary evidence such 
as invoices, cost estimates, and pay-
rolls supporting each item of project 
costs. 

(c) The sponsor shall retain, for a pe-

riod of three years after the date of the 
final grant payment, evidence of all 
payments for items of project costs in-
cluding vouchers, cancelled checks or 
warrants, and receipts for cash pay-
ments. 

(d) The sponsor shall allow the Ad-

ministrator and the Comptroller Gen-
eral of the United States, or an author-
ized representative of either of them, 
access to any of its books, documents, 
papers, and records that are pertinent 
to grants received under the Federal- 
aid Airport Program for the purposes 
of accounting and audit. Appropriate 
FAA personnel may make progress au-
dits at any time during the project, 
upon notice to the sponsor. If work is 
suspended on the project for an appre-
ciable period of time, an audit will be 
made before any semi-final payment is 
made. In each case an audit is made be-
fore the final payment. 

[Doc. No. 1329, 27 FR 12351, Dec. 13, 1962, as 
amended by Amdt. 151–8, 30 FR 8040, June 23, 
1965] 

§ 151.57 Grant payments: General. 

(a) An application for a grant pay-

ment is made on FAA Form 5100–6, ac-
companied by— 

(1) A summary of project costs on 

Form FAA–1630; 

(2) A periodic cost estimate on Form 

FAA–1629 for each contract rep-
resenting costs for which payment is 
requested; and 

(3) Any supporting information, in-

cluding appraisals of property inter-
ests, that the FAA needs to determine 
the allowability of any costs for which 
payment is requested. 

(b) Contractor’s certifications. Each 

application that involves work per-
formed by a contractor must contain, 
in the contractor’s certification in the 
periodic cost estimate, a statement 
that ‘‘there has been full compliance 
with all labor provisions included in 
the contract identified above and in all 
subcontracts made under that con-
tract’’, and, in the case of a substantial 
dispute as to the nature of the contrac-
tor’s or a subcontractor’s obligation 
under the labor provisions of the con-
tract or a subcontract, and additional 
phrase ‘‘except insofar as a substantial 
dispute exists with respect to these 
provisions’’. 

(c) If a contractor or subcontractor 

fails or refuses to comply with the 
labor provisions of the contract with 
the sponsor, further grant payments to 
the sponsor are suspended until the 
violations stop, until the Adminis-
trator determines the allowability of 
the project costs to which the viola-
tions related, or, to the extent that the 
violations consist of underpayments to 
labor, until the sponsor furnishes satis-
factory assurances to the FAA that 
restitution has been or will be made to 
the affected employees. 

(d) If, upon final determination of the 

allowability of all project costs of a 
project, it is found that the total of 
grant payments to the sponsor was 
more than the total United States 
share of the allowable costs of the 
project, the sponsor shall promptly re-
turn the excess to the FAA. 

[Doc. No. 1329, 27 FR 12351, Dec. 13, 1962, as 
amended by Amdt. 151–4, 29 FR 11336, Aug. 6, 
1964; Amdt. 151–8, 30 FR 8040, June 23, 1965; 
Amdt. 151–17, 31 FR 16525, Dec. 28, 1966; Amdt. 
151–32, 34 FR 9617, June 19, 1969] 

§ 151.59 Grant payments: Land acquisi-

tion. 

If an approved project includes land 

acquisition as an item of airport devel-
opment, the sponsor may, at any time 
after executing the grant agreement 
and after title evidence has been ap-
proved by the Administrator for the 
property interest for which payment is 

705 

Federal Aviation Administration, DOT 

§ 151.65 

requested, apply to the FAA, through 
the Area Manager, for payment of the 
United States share of the allowable 
project costs of the acquisition, includ-
ing any acquisition that is completed 
before executing the grant agreement 
and is part of the airport development 
included in the project. 

§ 151.61 Grant payments: Partial. 

(a) Subject to the final determina-

tion of allowable project costs as pro-
vided in § 151.63 partial grant payments 
for project costs may be made to a 
sponsor upon application. Unless pre-
viously agreed otherwise, a sponsor 
may apply for partial payments on a 
monthly basis. The payments may be 
paid, upon application, on the basis of 
the costs of airport development that 
is accomplished or on the basis of the 
estimated cost of airport development 
expected to be accomplished. 

(b) Except as otherwise provided, par-

tial grant payments are made in 
amounts large enough to bring the ag-
gregate amount of all partial payments 
to the estimated United States share of 
the project costs of the airport develop-
ment accomplished under the project 
as of the date of the sponsor’s latest 
application for payment. In addition, if 
the sponsor applies, a partial grant 
payment is made as an advance pay-
ment in an amount large enough to 
bring the aggregate amount of all par-
tial payments to the estimated United 
States share of the estimated project 
costs of the airport development ex-
pected to be accomplished within 30 
days after the date of the sponsor’s ap-
plication for advance payment. How-
ever, no partial payment may be made 
in an amount that would bring the ag-
gregate amount of all partial payments 
for the project to more than 90 percent 
of the estimated United States share of 
the total estimated cost of all airport 
development included in the project, 
but not including contingency items, 
or 90 percent of the maximum obliga-
tion of the United States as stated in 
the grant agreement, whichever 
amount is the lower. In determining 
the amount of a partial grant payment, 
those project costs that the Adminis-
trator considers to be of questionable 
allowability are deducted both from 
the amount of proj- ect costs incurred 

and from the amount of the estimated 
total project cost. 

§ 151.63 Grant payments: Semifinal 

and final. 

(a) Whenever airport development on 

a project is delayed or suspended for an 
appreciable period of time for reasons 
beyond the sponsor’s control and the 
allowability of the project costs of all 
airport development completed has 
been determined on the basis of an 
audit and review of all costs, a semi-
final grant payment may be made in an 
amount large enough to bring the ag-
gregate amount of all partial grant 
payments for the project to the United 
States share of all allowable project 
costs incurred, even if the amount is 
more than the 90 percent limitation 
prescribed in § 151.61(b). However, it 
may not be more than the maximum 
obligation of the United States as stat-
ed in the grant agreement. 

(b) Whenever the project is com-

pleted in accordance with the grant 
agreement, the sponsor may apply for 
final payment. The final payment is 
made to the sponsor if— 

(1) A final inspection of all work at 

the airport site has been made jointly 
by the Area Manager and representa-
tives of the sponsor and the contractor, 
unless the Area Manager agrees to a 
different procedure for final inspection. 

(2) A final audit of the project ac-

count has been completed by appro-
priate personnel of the FAA; and 

(3) The sponsor has furnished final 

‘‘as constructed’’ plans, unless other-
wise agreed to by the Administrator. 

(c) Based upon the final inspection, 

the final audit, the plans, and the docu-
ments and supporting information re-
quired by § 151.57(a), the Administrator 
determines the total amount of the al-
lowable project costs and pays the 
sponsor the United States’ share, less 
the total amount of all prior payments. 

§ 151.65 Memoranda and hearings. 

(a) At any time before the FAA 

issues a grant offer for a project, any 
public agency or person having a sub-
stantial interest in the disposition of 
the project application may file a 
memorandum supporting or opposing it 
with the Area Manager of the area in