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14 CFR Ch. I (1–1–24 Edition)
§ 152.211
and accountability prescribed in At-
tachment G of Office of Management
and Budget Circular A–102 (42 FR
45828).
(d)
Advance by Treasury check.
Ad-
vance of funds by Treasury check may
be made subject to the following condi-
tions—
(1) The sponsor or planning agency
meets the requirements of paragraphs
(c) (2) and (3) of this section;
(2) The timing and amount of cash
advances are as close as administra-
tively feasible to actual disbursements
by the sponsor or planning agency; and
(3) Except as provided in paragraph
(e) of this section, in the case of an air-
port development project, advance pay-
ments do not exceed the estimated
project costs of the airport develop-
ment expected to be accomplished
within 30 days after the date of the
sponsor’s application for the advance
payment.
(e) No advance payment for airport
development projects may be made in
an amount that would bring the aggre-
gate amount of all partial payments to
more than the lower of the following:
(i) 90 percent of the estimated United
States’ share of the total estimated
cost of all airport development in-
cluded in the project, but not including
contingency items; or
(ii) 90 percent of the maximum obli-
gation of the United States as stated in
the grant agreement.
(f)
Reimbursement by Treasury check.
Reimbursement by Treasury check will
be made if the sponsor or planning
agency does not meet the requirements
of paragraphs (c) (2) and (3) of this sec-
tion.
(g)
Withholding of payments.
Payment
to the sponsor or planning agency may
be withheld at any time during the
grant period under the following cir-
cumstances:
(1) The sponsor or planning agency
has failed to comply with the program
objectives, grant award conditions, or
Federal reporting requirements.
(2) The sponsor or planning agency is
indebted to the United States and col-
lection of the indebtedness will not im-
pair accomplishment of the objectives
of any grant program sponsored by the
United States.
(3) The sponsor or planning agency
has withheld payment to a contractor
to assure satisfactory completion of
work. Payment will be made to the
sponsor or planning agency when it has
made final payment to the contractor,
including the amounts withheld.
(h)
Labor violations.
If a contractor or
a subcontractor fails or refuses to com-
ply with the labor provisions of a con-
tract under a grant agreement for an
airport development project, further
grant payments to the sponsor are sus-
pended until—
(1) The violations are corrected;
(2) The Administrator determines the
allowability of the project costs to
which the violations relate; or
(3) If the violations consist of under-
payments to labor, the sponsor fur-
nishes satisfactory assurances to the
FAA that restitution has been or will
be made to the affected employees.
(i)
Excess payments.
Upon determina-
tion of the allowability of all project
costs of a project, if it is found that the
total of grant payments to the sponsor
or planning agency was more than the
total United States share of the allow-
able costs of the project, the sponsor or
planning agency shall promptly return
the excess to FAA.
§ 152.211 Grant payments: Land acqui-
sition.
If an approved project for airport de-
velopment includes land acquisition as
an item for which payment is re-
quested, the sponsor may apply to the
FAA for payment of the United States
share of the allowable project costs of
the acquisition, after—
(a) The Administrator determines
that the sponsor has acquired satisfac-
tory title to the land; or
(b) In the case of a request for ad-
vance payment under § 152.209(d), the
Administrator is assured that a satis-
factory title will be acquired.
§ 152.213 Grant closeout requirements.
(a)
Program income.
Sponsors or plan-
ning agencies that are units of local
government shall return all interest
earned on advances of grant-in-aid
funds to the Federal Government in ac-
cordance with a decision of the Comp-
troller General (42 Comp. Gen. 289). All
other program income (gross income)
735
Federal Aviation Administration, DOT
§ 152.307
earned by grant-supported activities
during the grant period shall be re-
tained by the sponsor and, if required
by the grant agreement—
(1) Be added to funds committed to
the project by the FAA and the sponsor
and used to further eligible program
objectives; or
(2) Be deducted from the total project
cost for the purpose of determining the
net costs on which the Federal share of
costs will be based.
(b)
Financial reports.
The sponsor or
planning agency shall furnish, within
90 days after completion of all items in
a grant, all reports, including financial
performance reports, required as a con-
dition of the grant.
(c)
Project completion.
When the
project for airport development or
planning is completed in accordance
with the grant agreement, the sponsor
or planning agency may apply for pay-
ment for all incurred costs, as follows:
(1)
Airport development.
When allow-
ability of costs can be determined
under § 152.203, payment may be made
to the sponsor if—
(i) A final inspection of all work at
the airport site has been made jointly
by the appropriate FAA office and rep-
resentatives of the sponsor and the
contractor, unless that office agrees to
a different procedure for final inspec-
tion; and
(ii) The sponsor has furnished final
‘‘as constructed’’ plans, unless other-
wise agreed to by the Administrator.
(2)
Airport planning.
When the final
planning report has been received and
accepted by the FAA.
(d)
Property accounting reports: Airport
development projects.
The sponsor of an
airport development project shall ac-
count for any property acquired with
grant funds or received from the
United States, in accordance with the
provisions of Attachment N of Office of
Management and Budget Circular A–102
(42 FR 45828).
(e)
Final determination of U.S. share.
Based upon an audit or other informa-
tion considered sufficient in lieu of an
audit, the Administrator determines
the total amount of the allowable
project costs and makes settlement for
any adjustments to the Federal share
of costs.
Subpart D—Accounting and
Reporting Requirements
S
OURCE
: Docket No. 19430, 45 FR 34791, May
22, 1980, unless otherwise noted.
§ 152.301 Applicability.
This subpart contains accounting and
reporting requirements applicable to—
(a) Each sponsor of a project for air-
port development;
(b) Each sponsor of a project for air-
port master planning; and
(c) Each planning agency conducting
a project for airport system planning.
§ 152.303 Financial management sys-
tem.
Each sponsor or planning agency
shall establish and maintain a finan-
cial management system that meets
the standards of Attachment G of Of-
fice of Management and Budget Cir-
cular A–102 (42 FR 45828).
§ 152.305 Accounting records.
(a)
Airport development.
Each sponsor
of a project for airport development
shall establish and maintain, for each
individual project, an accounting
record satisfactory to the Adminis-
trator which segregates cost informa-
tion into the cost classifications set
forth in Standard Form 271 (42 FR
45841).
(b)
Airport planning.
Each sponsor of
a project for airport master planning
and each planning agency conducting a
project for airport system planning
shall establish and maintain, for each
planning project, an adequate account-
ing record that segregates and groups
direct and indirect cost information in
the following classifications:
(1) Third party contract costs.
(2) Force account costs.
(3) Administrative costs.
§ 152.307 Retention of records.
Each sponsor or planning agency
shall retain, for a period of 3 years
after the date of submission of the final
expenditure report—
(a) Documentary evidence, such as
invoices, cost estimates, and payrolls,
supporting each item of project costs;
and