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14 CFR Ch. I (1–1–24 Edition)
§ 152.309
(b) Evidence of all payments for
items of project costs, including vouch-
ers, cancelled checks or warrants, and
receipts for cash payments.
§ 152.309 Availability of sponsor’s
records.
(a) The sponsor or planning agency
shall allow any authorized representa-
tive of the Administrator, the Sec-
retary of Transportation, or the Comp-
troller General of the United States ac-
cess to any of its books, documents, pa-
pers, and records that are pertinent to
grants received under this part for the
purposes of accounting and audit.
(b) The sponsor or planning agency
shall allow appropriate FAA or DOT
representatives to make progress au-
dits at any time during the project,
upon reasonable notice to the sponsor
or planning agency.
(c) It audit findings have not been re-
solved, the applicable records shall be
retained by the sponsor or planning
agency until those findings have been
resolved.
(d) Records for nonexpendable prop-
erty that was acquired with Federal
funds shall be retained for three years
after final disposition of the property.
(e) Microfilm copies of original
records may be substituted for original
records with the approval of the FAA.
(f) If the FAA determines that cer-
tain records have long-term retention
value, the FAA may require transfer of
custody of those records to the FAA.
§ 152.311 Availability of contractor’s
records.
The sponsor or planning agency shall
include in each contract of the cost re-
imbursable type a clause that allows
any authorized representative of the
Administrator, the Secretary of Trans-
portation, or the Comptroller General
of the United States access to the con-
tractor’s records pertinent to the con-
tract for the purposes of accounting
and audit.
§ 152.313 Property management stand-
ards.
(a) The sponsor shall establish and
maintain property management stand-
ards in accordance with Attachment N
of Office of Management and Budget
Circular A–102 (42 FR 45828) for the uti-
lization and disposition of property fur-
nished by the Federal Government, or
acquired in whole or in part by the
sponsor with Federal funds.
(b) A sponsor may use its own prop-
erty management standards and proce-
dures as long as the standards required
by paragraph (a) of this section are in-
cluded.
§ 152.315 Reporting on accrual basis.
(a) Except as provided in paragraph
(b) of this section each sponsor or plan-
ning agency shall submit all financial
reports on an accrual basis.
(b) If records are not maintained on
an accrual basis by a sponsor or plan-
ning agency, reports may be based on
an analysis of records or best esti-
mates.
§ 152.317 Report of Federal cash trans-
actions.
When funds are advanced to a spon-
sor or planning agency by Treasury
check, the sponsor or planning agency
shall submit the report form prescribed
by the Administrator within 15 work-
ing days following the end of the quar-
ter in which check was received.
§ 152.319 Monitoring and reporting of
program performance.
(a) The sponsor or planning agency
shall monitor performance under the
project to ensure that—
(1) Time schedules are being met;
(2) Work units projected by time peri-
ods are being accomplished; and,
(3) Other performance goals are being
achieved.
(b) Reviews shall be made for—
(1) Each item of development or work
element included in the project; and
(2) All other work to be performed as
a condition of the grant agreement.
(c)
Airport development.
Unless other-
wise requested by the Administrator,
the sponsor of a project for airport de-
velopment shall submit a performance
report, on an annual basis, that must
include—
(1) A comparison of actual accom-
plishments to the goals established for
the period, made, if applicable, on a
quantitative basis related to cost data
for computation of unit costs;
